This delay is born out of Google waiting to make sure these “new admin tools to identify and manage how storage is used and allocated” are in place before the policy comes into effect. However, Google is working on new space management tools. Meanwhile, existing files from those products will similarly not count toward storage “unless they’re modified on or after February 1, 2022.” Google Keep and Sites remain exempted from these rules.Īdministrators today can check the Apps usage user report (General > Photos and Drive sections) for a “comprehensive look at storage usage” across their organization. However, newly created Google Docs, Sheets, Slides, Drawings, Forms, or Jamboard files by Workspace users won’t count toward storage until February 1, 2022. Google Workspace accounts, like free personal users, are still set to have their High-quality uploads in Google Photos count toward their Drive quota in June. This is set to start for personal accounts on June 1, but Workspace users will be given an extension into 2022. We are happy to help.Back in November, Google announced that Docs, Sheets, Slides, and other Workspace files will count toward storage caps. If you find yourself confused, worried and/or looking for support, reach out to us. Be sure to compare all the new versions announced yesterday before making those decisions. These large institutions will be given additional storage later this year while the rest of us can purchase additional storage by signing up for Education Plus or the Teaching and Learning Upgrade. Any of those with greater than 20,000 students, faculty, and staff or 20,000 active users that follow the Terms of Service and Acceptable Use Policy will be provided with additional storage. Since a number of institutions might be going into full panic mode, Google will be reaching out to school systems with a large number of users. Remember that Drive files don’t count toward storage yet, so right now your account won’t reflect what it will look until June. If you are a teacher in a Workspace for Education domain, you can view how much storage you’re using and manage your own storage usage. Google has said that they will provide tools to identify and manage how storage is used and allocated “far in advance of the policy going into effect”. You can also review options for managing storage. You might be thinking…”oh snap, how much storage am I taking up?” If you are your domain’s admin, you can view a report in the Admin console that shows the total storage used in your organisation. Also Google Photos files like photos and videos uploaded in “High quality” or “Express quality” will begin to take up space on June 1, 2021. It is important to remember that Gmail files like messages and attachments including items in Spam and Trash folders will impact your storage. In other words, if you edit them after that date, they will count toward storage, too. Read that again…UNLESS THEY ARE MODIFIED. Existing files will not count toward storage, unless they’re modified on or after June 1. Starting 1 June 2021, any newly created Google Docs, Sheets, Slides, Drawings, Forms, or Jamboard files will count toward storage. You likely know that PDFs, images, and videos always counted toward storage in your personal Gmail account (since EDU was always unlimited, it didn’t matter). You initially might not be concerned because Drive documents like docs, presentations and sheets have never counted toward storage, right? Well, that is changing too. If you are managing your own Workspace domain at your school, you should be fine and potentially not impacted by these changes but it might just be a good time to start instituting good storage practices. Google is claiming that this is “more than enough storage for over 100 million docs, 8 million presentations or 400,000 hours of video”. Wondering what “pooled storage” means? Pooled storage is shared storage across all of your users for everything in their accounts, including but not limited to files from Google Drive, Gmail, and Google Photos. Starting in 2022, these institutions will be capped at 100TB of pooled storage shared across all users in the domain. Google has traditionally offered FREE unlimited storage to qualifying schools and universities. Well, the short story is that we won’t be doing that anymore. You may have missed a very important change…storage limits! For years and years, we have been touting the awesomeness of unlimited storage in Google Drive in education. With all the announcements yesterday, Google made it easy to focus on the cool changes coming to Google Classroom and the enhancements coming to Google Meet.
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